Last Updated: 21 September 2026
Kallinga Global Institute of Technology, Innovation & Management (“KGITIM”, “we”, “our”, or “us”) respects the privacy of students, prospective students, parents, guardians, faculty members, staff, visitors, and other users of our website.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit or interact with kallingaglobalodisha.org, submit an admission application, contact us, use student-related services, make payments, or otherwise communicate with the Institute.
By using this website or voluntarily providing your personal information, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
Depending on how you interact with our website and services, we may collect the following information.
Personal Information
We may collect information such as:
- Full name
- Father’s name
- Mother’s name
- Date of birth
- Mobile/telephone number
- Email address
- Residential or correspondence address
- City
- State or province
- Postal/ZIP code
- Country
- Course or programme preference
- Passport-size photograph
- Academic and educational information
- Entrance examination information
- Certificates, mark sheets and other documents submitted during admission
- Information provided through enquiry or contact forms
- Student registration or identification information
Where required for legitimate admission, academic, regulatory, scholarship, reservation, hostel, examination, or administrative purposes, we may request additional information.
We will endeavour to collect only information that is reasonably required for the relevant purpose.
2. Information Collected Automatically
When you access our website, certain technical information may be collected automatically, including:
- IP address
- Browser type
- Device type
- Operating system
- Date and time of access
- Pages visited
- Referring website or page
- General website usage and interaction information
This information may be collected through server logs, cookies, analytics technologies, or similar tools and may be used to maintain website security, improve website performance, understand visitor behaviour, and diagnose technical problems.
3. How We Use Your Information
Information collected through our website and institutional services may be used for purposes including:
- Processing admission applications
- Verifying applicant information and submitted documents
- Determining admission eligibility
- Communicating regarding admission, counselling, interviews, fees, enrolment or academic matters
- Responding to enquiries and requests
- Managing student records
- Providing access to student portals and institutional services
- Processing academic and administrative requirements
- Processing or facilitating fee payments
- Issuing receipts and payment confirmations
- Sending important institutional notices and updates
- Providing information about programmes, admissions, events and activities
- Providing placement, training and career-related services
- Maintaining the security and functionality of our website
- Preventing fraud, misuse or unauthorised access
- Meeting regulatory, legal and institutional requirements
- Maintaining records where required by applicable law
- Improving our website, programmes and services
We do not intend to use personal information for purposes that are unrelated to the purpose for which it was collected unless permitted or required by applicable law.
4. Admission Applications and Uploaded Documents
Applicants may be required to provide personal information, photographs, academic information, certificates, mark sheets and other relevant documentation as part of the admission process.
Such information may be used for:
- Application processing
- Eligibility assessment
- Document verification
- Counselling
- Admission selection
- Student registration
- Academic administration
- Regulatory reporting
- Examination and certification requirements
Applicants should ensure that all information and documents submitted through the website are accurate and belong to the relevant applicant.
5. Information Relating to Children and Applicants Below 18 Years
Some applicants to KGITIM programmes may be below 18 years of age.
Where consent from a parent or lawful guardian is required under applicable law, KGITIM may request appropriate consent or verification before processing the personal information of such applicants.
Parents and guardians may contact the Institute if they have questions or concerns regarding information submitted on behalf of a minor.
6. Payment Information
Our website may provide access to online payment facilities for admission fees, semester fees or other institutional charges.
Online payments may be processed by banks, payment gateways or other authorised third-party payment service providers.
Where a third-party payment service provider is used, payment information such as card details, banking credentials, UPI information or other financial credentials may be processed directly by the relevant payment provider.
KGITIM may receive limited transaction-related information such as:
- Transaction reference number
- Payment status
- Amount paid
- Date and time of payment
- Applicant or student reference details
Users should also review the privacy policies and terms of the relevant payment service provider before completing a transaction.
7. Cookies and Similar Technologies
Our website may use cookies or similar technologies to improve website functionality and user experience.
Cookies may be used for purposes such as:
- Remembering user preferences
- Maintaining sessions
- Understanding website traffic
- Analysing website performance
- Improving navigation
- Maintaining security
You may control or disable cookies through your browser settings. However, disabling certain cookies may affect some features of the website.
8. How We Share Information
KGITIM does not sell or rent personal information to third parties.
Personal information may be shared only where reasonably necessary with parties such as:
- Authorised Institute employees and departments
- Affiliated or regulatory educational authorities
- Universities or examination authorities
- Government departments or statutory authorities
- Banks and payment service providers
- Website hosting and IT service providers
- Software and technology service providers
- Professional advisers or service providers assisting the Institute
- Law-enforcement agencies or other authorities where required by law
Third-party service providers are expected to process information only for authorised purposes and to maintain appropriate confidentiality and security measures.
9. Legal and Regulatory Disclosure
We may disclose personal information where disclosure is reasonably necessary to:
- Comply with applicable laws or regulations
- Respond to lawful government requests
- Meet educational or regulatory reporting requirements
- Comply with court orders or legal proceedings
- Protect the rights, property or safety of KGITIM, its students, employees or others
- Investigate suspected fraud, security incidents or misuse of our services
10. Data Security
KGITIM takes reasonable administrative, organisational and technical measures to protect personal information against:
- Unauthorised access
- Unauthorised disclosure
- Loss
- Misuse
- Modification
- Destruction
- Accidental damage
Access to personal information is intended to be restricted to authorised persons who require such information for legitimate institutional purposes.
However, no website, online transmission method or electronic storage system can be guaranteed to be completely secure. Users should therefore exercise appropriate care when submitting information online.
11. Data Retention
Personal information will generally be retained only for as long as reasonably necessary for the purpose for which it was collected or as required for:
- Admission processing
- Academic records
- Examination records
- Student administration
- Financial and accounting records
- Regulatory compliance
- Legal obligations
- Dispute resolution
- Institutional record-keeping requirements
Information that is no longer required may be securely deleted, anonymised, archived or otherwise handled in accordance with applicable legal and institutional requirements.
12. Your Rights
Subject to applicable law, individuals may contact KGITIM regarding their personal information and request:
- Information about personal data held or processed by us
- Correction of inaccurate personal information
- Updating of incomplete or outdated information
- Erasure of personal information where legally permitted
- Withdrawal of consent where processing is based on consent
- Assistance with a privacy-related concern or grievance
Certain information may need to be retained even after a request for deletion or withdrawal of consent where retention is necessary for academic, regulatory, contractual, financial or legal reasons.
Withdrawal of consent will not ordinarily affect processing lawfully carried out before the withdrawal.
13. Communications
Where you provide your telephone number, email address or other contact information, KGITIM may contact you regarding:
- Admissions
- Applications
- Counselling
- Academic programmes
- Fee payments
- Student services
- Institutional announcements
- Events and activities
- Placement or training opportunities
- Important administrative notifications
Where applicable, you may request to stop receiving non-essential promotional communications by contacting us.
Essential administrative, academic, payment, admission or regulatory communications may continue where necessary.
14. Third-Party Websites
Our website may contain links to websites or services operated by third parties.
KGITIM is not responsible for the privacy practices, security, availability or content of third-party websites.
Users are encouraged to review the privacy policy of any external website before providing personal information.
15. Accuracy of Information
Users are responsible for ensuring that information submitted through the website is accurate, complete and up to date.
Applicants and students should notify the Institute when material personal information changes or requires correction.
16. Consent
When consent is required, we aim to obtain it through a clear and appropriate method.
By voluntarily submitting information through an application, enquiry or other website form, you authorise KGITIM to process the information for the stated or reasonably related institutional purpose, subject to applicable law.
Where processing is based on consent, you may request withdrawal of that consent by contacting us.
Withdrawal may affect our ability to provide certain services where the requested information is necessary to provide those services.
17. Grievances and Privacy Requests
If you have any concern regarding the collection, use, storage or protection of your personal information, you may contact KGITIM.
Please provide sufficient information to enable us to identify and address your request.
We will endeavour to review legitimate privacy-related complaints and requests within a reasonable period and in accordance with applicable legal requirements.
18. Changes to This Privacy Policy
KGITIM may update this Privacy Policy periodically due to:
- Changes to our website or services
- Changes in institutional processes
- Introduction of new technology or services
- Changes in applicable laws or regulations
- Changes in data-processing practices
The latest version will be published on this page together with the updated “Last Updated” date.
We encourage users to periodically review this Privacy Policy.
19. Contact Us
For questions, concerns, complaints or requests relating to this Privacy Policy or your personal information, please contact:
Kallinga Global Institute of Technology, Innovation & Management (KGITIM)
Address:
KNP Campus, Tarapur
Jajpur Road, Jajpur
Odisha – 755019, India
Phone:
+91-9090969619
Email:
info@kallingaglobalodisha.org
Website:
kallingaglobalodisha.org
Office Hours:
Monday to Saturday: 9:00 AM – 5:00 PM